General Information

 Hours of Operation      Available Services    

Scheduled Delivery and Pickup Times      Mail Center Staff
    
Interdepartmental Mail     Incoming Mail

USPS Junk Mail Policy    Outgoing Mail



Classes of Mail and Special Services

First Class Mail   Priority Mail   Delivery Confirmation   USPS Express Mail   

Certified Mail       Registered Mail       Insured Mail      Return Receipt      

Business Reply Mail     Global Priority Mail     International Mail     

Messenger Service      UPS Service    Addressing Basics     

Exhibits:  State Abbreviations, Directional Abbreviations, Street Suffixes

 

GENERAL INFORMATION

The Mail Center Operating hours are 9:00 a.m. to 5:00 p.m. Monday - Friday.

We are located in the basement of the “B” Building
 
Mail Room              BC-15        Telephone 7-4790       Fax: 217-4791
Bulk Mail Center     CC15D       Telephone 7-3321


Available Services are:

United States Postal Service Mail                   
UPS Parcels  
Messenger Service                                      
Inter-Office Mail                       
Special Services                                          
Bulk Mail
International
Mail


Scheduled Delivery and Pickup Times

The following mail schedule is available Monday Through Friday:

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Mail Center Staff

Interdepartmental Mail

Interdepartmental Mail is mail whose address of origin and destination is within the FIT campus.  It does not require postage.  Interdepartmental mail should be sent using the standard interoffice envelopes.  These envelopes are required for ease of distinction from regular mail.  Interdepartmental envelopes can be ordered through Bi-Tech from the Supplies Stores at x7-7565.  All interdepartmental mail must be addressed accurately and completely to include:  name, department, building and room number so that FIT Mail Center can meet the delivery time requirements.

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Incoming Mail

The FIT Mail Center received mail from the United States Postal Service once daily, Monday thru Friday.  Mail that is delivered to FIT by the USPS arrives on campus between 9:00 - 10:00 a.m.  The Mail Center receives mail that is addressed to all faculty and staff.  All mail is then separated and sorted into proper boxes for delivery.  Except for unusually high volume days, such as Mondays and after a college or postal service holiday, all USPS Mail received by 10:00 a.m. is delivered to your department the same day.

A Department Mail Box assignment corresponds to a particular delivery route, department and location of campus.  It determines how your mail is processed from receipt to delivery.  Departmental boxes are assigned by the Manager of the Mail Center.  He evaluates requests for new boxes solely from the standpoint of mail volume and geographical location.  Due to the steady increase in mail volume and growth of departments, we are forced to centralize mail delivery stops and boxes as much as possible.

Incoming mail addressed to FIT must bear the correct name, department, city, state, and zip code on each piece.  USPS Mail received by the Mail Center with a vague or incorrect address could result in a delay of your mail or have your mail considered "Undeliverable As Addressed" and returned to the sender for proper addressing.  It is very important to notify people who send you mail to use the correct format.

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USPS Junk Mail Policy

The policy for the disposal of inadequately addressed and non-business standard class junk mail was approved by the Director of Operational Services.

The United States Postal Service delivers all mail identified for FIT, regardless of it’s content or completeness of address. Mail sent as bulk (standard class) cannot be returned to sender unless postage is guaranteed per USPS endorsement. Disposition is at the institution’s discretion.

The following guidelines are used to separate official FIT business mail from standard non-business junk mail. This procedure does not affect first or periodic class mail. First class mail also includes all international mail.. Periodical mail refers to magazines and newspapers.

The following types of standard class bulk mail will be delivered if the department’s is listed within the address or can otherwise be identified.
>Book clubs and book catalogues
>Communications from other colleges and Universities
>Computer and other scientific catalogues
>Educational seminars
>Medical Journals and other periodicals
>Other business related catalogues (i.e., electrical supplies – art supplies etc.) 

The following types of standard class bulk mail will be wasted:
-Department store catalogues – (i.e. Spiegel, J.C. Penny, Lazarus, Dillards, Sears)
-Advertisements marked  “FREE”
-Gift catalogues of all types
-Lingerie and other non-educational catalogues
-Lottery offerings
-Leisure travel brochures
-Coupon books

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Outgoing Mail

All outgoing USPS Mail is either picked up from departments by Mail Delivery Clerks while out on their routes or brought to the Mail Center for processing. Currently, the USPS picks up all outgoing mail once a day from the Mail Center during the regular work week. All outgoing USPS Mail that is picked up from departments is processed  and in the hands of the USPS the same day.

However, unusual peak periods, equipment down time, and situations beyond our control could cause your mail to be delayed in processing, but is very uncommon. The Mail Center makes every effort to make sure your mail is processed quickly and professionally. All outgoing USPS Mail should be at the Mail Center no later than 3:00 pm in order for Mail Processing Clerks to have ample time to process your mail and get it out that same day. The sooner your mail is brought to us, the sooner your mail can be processed and on it’s way to being delivered to its destination. If you are unable to meet the 3:00 pm cut off time and your mail has to be processed that same day, contact the Mail Center Supervisor to make special arrangements to get your mail processed. We strongly encourage mailers to plan ahead in their mail production.

All official outgoing mail should be sent out in the College’s official business letterhead envelopes. In addition, you should always write your department name underneath the return address.

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CLASSES OF MAIL AND SPECIAL SERVICES


First Class Mail
Any mail able matter may be mailed First Class Mail. First Class Mail comprises three subclasses: Postcards, Sealed letters and parcels.

Postcards
For postcard to qualify for the postcard rate (20¢) they can be no larger than 4¼” (H) x 6” (L) x .0095. The piece must have a minimum size of 3½” (H) x 5” (L) in order to be mail able

Letter Size
Letter size mail must be rectangular in shape for automated processing by the United States Postal Service. To ensure prompt and efficient processing of First Class mail, it is recommended that all envelopes and cards:
(a)  Have an aspect ratio of width (height) to length between 1 to 1.3 and 1 to 2.5   inclusive.   See Mail Center Staff for envelope template if  you are no sure of sizing.
(b)   The weight should be an ounce or less.
(c)   Meet the following dimensions for automated processing:

>Non-letter (Flats)
Non-letter size envelopes are larger than the maximum letter size (6 1/8" x 11 1/2") but not larger than 12" high by 15" long and 3/4" thick.  These sizes are nonstandard and subject to an 11 cents surcharge above the basic rate for postage.

>Standard Mail
The following is considered Standard Mail Matter:
- Circulars                         - Catalogs
- Booklets                         - Newsletters
- Merchandise                    - Photographs
- Product Samples              - Printed Matter

Each piece of Standard Mail must be less than 16 ounces. Anything heavier must be mailed as Packaging Services mail or Priority Mail. Reduced rates are available for mailing of 200 or more pieces or a mailing of 50 lbs.

>Package Services (Parcel Post)
The following is considered Package Services Matter:
- Packages or Parcels           - Sound Recordings         - Books
- Library Materials                - Merchandise                 - Films
- Bound Printed Matter          - Computer Media           - Video Tapes

Each package must not exceed 70 pounds in weight and maximum size of 108" in length and girth combined.  A number of quantity discounts are available for mailing of 200 or more pieces.  Call the Mail Center for information.

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Priority Mail
All First Class mail weighing more than 13 ounces and not more than 70 pounds, and at the option of the mailer any mailable material weighting 13 ounces or less, is considered  Priority Mail. There is no minimum weight limit but the minimum postage per piece is currently $3.50. Priority Mail has a two day delivery objective between major metropolitan areas within the United States. However if you are sending mail to smaller cities or towns you may not receive the same level of service.

Priority Mail Rates

Delivery Confirmation
Delivery Confirmation provides the mailer with information about the date and time an article was delivered and, if the delivery was attempted but not successful. You can access Delivery Confirmation  24-hours a day through the internet or by a toll free telephone number. Delivery Confirmation can only be used with Priority Mail and Package Services.

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