Cost center managers are able to make their own budget transfers within the OTPS budget line items that they control.  If the cost center manager controls more than one cost center, they have the discretion to make transfer between the OTPS budgets of the cost centers that they control.  However, there are specific instances when a budget transfer request must be made with a Budget Transfer Form. 

• Transfer of funds between different departments and/or divisions.
• All transfers of personnel services funds.
• Transfers are not allowed to be made between the Personnel and Other Than Personnel categories.

Print out the Budget Transfer Form, fill it out and obtain all the appropriate levels of approval.  If you have any questions as to when to use the form or how to fill out the form, please contact Nancy Su, 217-3646 in the Budget Office.

The overtime / additional hours authorization form should be filled out and approved before any hours are worked.  In the case of a full-time employee, the form should be filled out for the overtime hours to be worked within a specified period of time.  For a part-time employee, additional hours can be added on a temporary or permanent basis. 

Be sure that there is sufficient budget in the affected cost center to cover the cost of the overtime or additional hours.  If there are insufficient funds, please work with the Division head and/or Budget Office to resolve the matter.

Be sure to send the completed and signed form to the HR department at 236 West 27th Street, 11th Floor.  Upon review of the rates, the form will be forwarded to the Budget Office and then the Payroll Office.