DATE:
June 10, 2009
TO: All Bi-Tech Users
FROM: Erica Portnoy
RE: Bi-Tech Workflow: Set "Out of
Office" and Approve as Role Backup
With the summer upon us, many people
will be out of the office. When a
Bi-Tech approver is going to be out of
the office he/she should mark themselves
as ‘out of office’ in Workflow. For
instructions on how to set yourself “out
of office” please refer to
http://www3.fitnyc.edu/bitech/workflow_links/wfsetoutofoffice.htm
When a person marks themselves “out of
office” all new requisitions requiring
his/her approval will be automatically
re-directed to the approver’s backup.
If the approver does not ‘Set Out of
Office’ their role backup can login to
Bi-Tech and approve requisitions for
him/her. The IT department will no
longer set approver’s as out of office,
therefore it is the responsibility of
each approver to mark themselves as out
of the office to allow for timely
processing of requisitions. For
instructions on how to approve as a
backup please refer to
http://www3.fitnyc.edu/bitech/workflow_links/wfshowroletasks.htm
*** Do not forward requisitions to the
approver’s backup while the approver is
not in the office.
It does not bypass the original approver
and will only slow down the approval
process,. Please remember,
forwarding in workflow should only be
used for the expense reimbursement
vouchers of the approver.
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