All Workflow Users:

To expedite payment of a Blanket or Contract PO, please process as follows:

• A Blanket/Contract PO Log is NO LONGER REQUIRED.
• All invoices must say O.K. to Pay, have a signature approval (including the legibly printed or stamped name of the approver) and the date approved.
• Scan invoices and documents in GRAYSCALE at 150 to 200 DPI and attach as a PDF file format.
• Each invoice must be scanned as its OWN SEPARATE FILE so it can be individually captured and attached to an invoice payment record. The scanned file serves as back up for the payment.
• Multiple page invoices must be scanned together as one file.
• The scanned, attached file needs to be named using the PO and invoice information specified below in the order shown. This information was previously captured from the Blanket/Contract PO Log.

1.      Vendor #

2.      PO #

3.      Invoice #

-   Each part of the name should be separated by a space.  An example of a named attached file in the specified order is V01234 P045678 1X34567890 which is the Vendor# PO# Invoice#

-   This information and name sequence is essential to identify and attach the correct invoice to the right payment!

Blanket & Contract PO payments should still be submitted by email, directly to Accounts Payable at BlanketPO@fitnyc.edu.

This new process will allow us to sort through, identify and pay invoices more quickly and efficiently.

Please contact us if you have any questions.