As of Tuesday, July 1st, you will begin to use Workflow for processing approvals for all new Stores Inventory orders. 

Approval
Stores Inventory (SI) orders can be approved through email or through the task list in Bi-Tech (the same process you are using to approve purchase requisitions and vouchers).   

For those approving through the task list, purchase requisitions or vouchers will be listed in the ‘Purchase Request-5’ workflow model.  Stores inventory Orders will be located in the ‘Stores Inventory Approval - 1’ workflow model.  You can switch the workflow model by simply selecting it from the Model/Version drop down in the ‘Task List Items Awaiting Processing’ section of the task list (see below for example).

Please check for requisitions and stores inventory orders to approve in both models starting Monday. 

Entry
For users creating Stores Inventory orders,  order entry will remain the same in SIOEUB.    In order to submit your order to workflow, go to the workflow section on the left hand side of the SIOEUB screen (as you currently do in POUPPR when submitting purchase requisitions or vouchers).    The first time you submit an order to workflow you will need to click “Enable” in the workflow section to enable workflow for this screen.

Please note the following:

• Location: You must include a location as to where the goods should be delivered in the End Use field or your order will be rejected by supplies.
   

• Object Code: You must use object code 70006 – office supplies for all stores inventory orders.  If you do not, you will receive an email notification indicating you must change your object code.  
   

• Re-submit a Stores Inventory Order: - If you SI order is rejected or you used the incorrect object code, to re-submit a stores inventory order you must but a C1 in the ‘MISC’ field in the main tab of the SIOEUB screen after you make the necessary updates (see below for example). 
   

• SI Orders Approval Status (Workflow) Report – view the current approval/status of a SI order within workflow

Approval – How to switch workflow model/version. 

Entry – Re-submit a Stores Inventory Order