Bi-Tech > Policies and Procedures >
PAYING COLLEGE EMPLOYEES WITH FOUNDATION FUNDS

All payments to College and Auxiliary Corporation employees for services must be paid through the College Payroll Office – including payments funded from Foundation cost centers. Payments to College employees from Foundation funds will be paid through College restricted cost center 12510 and will be reimbursed from the Foundation.

When an employee performs services, the department should:

1. Complete and sign a “Position Number” Form for the employee.
  • Use position number R51000
  • Complete sections: employee’s name, title, effective dates, social security number and amount to be paid.

2. Input, process and complete a Foundation Voucher Authorization Form, which should list “Fashion Institute of Technology” (V9990) as the vendor, NOT the employee.

  • Indicate the appropriate Foundation cost center
  • The object code should be 85015

3. Both the completed and signed Position Number Form and Voucher Authorization should be forwarded to the Foundation for review and approval. Once approved by the Foundation staff, the paperwork will be forwarded to the Accounting Office, which will submit the required forms to the Payroll Office.

4. Payment to the employee will be made by the Payroll Office via the regular payroll process. The Accounting Office will process a Foundation check for deposit into College cost center 12510.

The deadline for submitting paperwork to the Accounting Department will be one day prior to the College’s Part-time employee timesheet submission deadline. Any paperwork submitted after the deadline will not be processed until the following pay period.