These documents are intended to explain the procedural and process changes as it applies to the Bi-Tech Financial System (IFAS). These documents are a supplement to your IFAS User Training Guide and should be included for reference.

These documents also replaces section V, Purchase Requisitions and related appendices in the Purchasing Policies and Procedures [Interim] January, 2000 manual. All policies set forth in the manual are in effect. All purchases made by FIT must be made for authorized purposes, by authorized individuals, and in compliance with all applicable laws and rules established in the Purchasing Policies and Procedures [Interim] January, 2000 manual.

FY 2012 Year End Processing (06/01/2012)

Voucher Payment Guidelines (PDF)
Requisition Processing Options (PDF)
Petty Cash Guidelines (PDF)
Petty Cash Reimbursement Form (PDF)
Facilities Rental Invoicing Internal Guideline (PDF)
Travel Business Expense Guidelines (PDF)
Travel Advance Form (PDF)
Travel and Business Expense Report (PDF)
Interdepartmental Payment Guidelines (PDF)
IFAS PR PO Purchasing Guidelines (PDF)
Request for New Vendor PEID form (PDF)
Revised Contract/Blanket PO Procedure  (UPDATED 1/22/08)

Educational Foundation Policies and Procedures

Processing Foundation Payments - Regular
Purchasing Equipment & Other Items with Foundation Funds
Paying College Employees with Foundation Funds
Processing Student Awards and Scholarships
Foundation Student Award Authorization Form (PDF)